Document number - E190603-2008
     Number of Official Journal 142/2008
     Document received - 20080718
     Document dispatched - 20080718
     Deletion date (Date of tender) - 20080901 12 00
     Heading - 2210
     Type of document - 3 - Contract notice
     Nature of contract - 4 - Service contract
     Type of procedure - 1 - Open procedure
     Regulation of procurement - 4 - European Communities
     Type of awarding authority - 3 - Regional or local authority
     Type of bid required - 1 - Global tender
     Awarding criteria - 2 - The most economic tender
     Product code(s) - 25252000
     Product code(s) - 67153000
     Product name(s) - Smart cards
     Product name(s) - Financial transaction processing and clearing-house services
     Original language(s) - EN
     Name of awarding authority - LEICESTER CITY COUNCIL
     Town of awarding authority - LEICESTER
     I.1) NAME, ADDRESSES AND CONTACT POINT(S): Leicester City Council, Wellington House, 22 - 30 Wellington Street, Attn: Michael Lacey, Steven Brockington-Brown, UK-Leicester LE1 6HL. Tel. (44) 11 62 38 52 28 / (44) 11 62 38 52 40. E-mail:, Fax (44) 11 62 75 68 31.
     Further information can be obtained at: As in above-mentioned contact point(s).
     Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: See section II.2.1 below.
     Tenders or requests to participate must be sent to: See section II.2.1 below.
     General public services.
     The contracting authority is purchasing on behalf of other contracting authorities: no.
     II.1.1) Title attributed to the contract by the contracting authority: UK-Leicester: external payment outlet.
     II.1.2) Type of contract and location of works, place of delivery or of performance: Services.
     Service category: No 6.
     Main place of performance: Leicester.
     NUTS code: UKF21.
     II.1.3) The notice involves: A public contract.
     II.1.5) Short description of the contract or purchase(s): Leicester City Council wishes to facilitate the collection of funds via the use of bar coded bills or other such means over, for example, post office, paypoint and other similar counters.
     This will involve the collection and transfer of funds to the Council's main bank account together with the provision of transaction data to enable automated account reconciliation.
     Financial transaction processing and clearing-house services. Smart cards.
     II.1.6) Common procurement vocabulary (CPV): 67153000, 25252000.
     II.1.7) Contract covered by the Government Procurement Agreement (GPA): No.
     II.1.8) Division into lots: No.
     II.1.9) Variants will be accepted: No.
     II.2.1) Total quantity or scope: The contract is for 3 years with an option to extend for a further +1 +1 years at the discretion of the Council. Approximate commencement of contract is March 2009. Your tender must be completed and submitted electronically by using Vault through BiPs Delta-ets by the due date of 1 September 2008 @ 12 noon. The information and documents for this tender will be accessible at the following website To be able to access these documents you will firstly need to register your company details and enter the following Tender Access Code (TAC) 04T348339 at the bottom of the registration page, thereafter you will be issued with a username and password. If you have already registered with Delta previously, please follow the link shown and click on the 'Delta-ets Home' tab instead. This will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. You must then log back into Delta-ets and then click on the Vault tab, if you have added the TAC code to your registration you will automatically view the tender title, click on this link and you will be taken to the tender documents. If you have previously accessed Vault then please enter the TAC code into vault and you will then be able to access the documentation. Please check that you are able to access these online ITT documents, if you are experiencing problems, then please contact the Delta helpdesk @ or call 0845 270 7050 for further assistance. If you have registered and have forgotten your Username and Password, please click on the forgotten password link on the Delta-ets homepage. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip or WinRar. Please keep this username and password secure, and do not pass it to any third parties Remember your tender must be completed and submitted electronically by using Vault through BiPs Delta-ets by the due date detailed above. Please note that all tender documents must be submitted via Vault.
     Estimated value excluding VAT: 550 000 GBP.
     II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in months: 36 (from the award of the contract).
     III.1.1) Deposits and guarantees required: The provision of appropriate guarantees, bonds and warranties is reserved.
     III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Joint and several liability.
     III.1.4) Other particular conditions to which the performance of the contract is subject: No.
     III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
     (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
     (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
     (d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
     (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
     (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
     (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
     (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
     (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
     (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
     (k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
     III.2.2) Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
     (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
     (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
     III.2.3) Technical capacity: Information and formalities necessary for evaluating if requirements are met: (a) (i) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;(ii) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;
     (b) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
     (c) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;
     (d) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
     (e) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
     (f) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
     (g) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
     (h) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
     (i) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
     (j) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
     III.2.4) Reserved contracts: No.
     III.3.1) Execution of the service is reserved to a particular profession: No.
     IV.1.1) Type of procedure: Open.
     IV.2.1) Award criteria: The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
     IV.2.2) An electronic auction will be used: No.
     IV.3.2) Previous publication(s) concerning the same contract: No.
     IV.3.3) Conditions for obtaining specifications and additional documents or descriptive documentPayable documents: no.
     IV.3.4) Time-limit for receipt of tenders or requests to participate: 1.9.2008 - 12:00.
     IV.3.6) Language(s) in which tenders or requests to participate may be drawn up: English.
     VI.3) ADDITIONAL INFORMATION: GO reference: GO 08071806/01.
     VI.4.1) Body responsible for appeal procedures: Body responsible for mediation procedures:

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